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Death by 1000 Records: Top 5 Challenges for Healthcare Organizations with Non-Clinical Data

Why Effective Non-Clinical Data Management Is Now Mission-Critical for Healthcare

As healthcare organizations continue to evolve, effective management of non-clinical data is becoming increasingly crucial for all aspects of operations.

While clinical data is essential for patient care, non-clinical data that supports administrative, financial and compliance functions also present unique opportunities and challenges. Archive360 and VNEXT Group, partners in optimizing non-clinical data governance for healthcare, have identified the top five challenges can arise when the mentioned data accumulates over time without effective retirement and management practices.

1. Data Accumulation and Storage Burden

The generation of non-clinical data within healthcare organizations is rapidly increasing, creating storage challenges. In fact, it is estimated that by 2025, 463 exabytes of data will be created daily. 

The sheer volume strains existing infrastructure as healthcare organizations continue to generate administrative, financial, and operational records. 

Managing large volumes of data becomes a daunting task. Storage costs increase, and organizations must allocate resources to maintain and expand their data repositories. 

Archive/VNEXT Healthcare Solution - Data Retirement - Blog Cover

2. Data Redundancy and Duplication

When outdated non-clinical data is not retired, it results in redundancy. Duplicate records proliferate, hindering data accuracy and efficiency. 

Duplicate entries create confusion, affecting operational efficiency and decision-making processes. 

3. Data Security Risks

Retaining non-clinical data beyond its useful life poses security risks. Sensitive information—such as financial records, employee details, or proprietary data—may be exposed if not properly managed. 

Data breaches continue to be among the most pressing threats to organizations globally. The volume of data breaches and the cost thereof are projected to continue to increase in 2024. 

For healthcare organizations, data breaches threaten to compromise patient privacy and organizational integrity. Robust security measures are essential to safeguard against unauthorized access. 

4. Data Governance Complexity

Non-clinical data governance becomes complex as accumulated records span various formats, departments, and systems. Clear policies are needed for data retention, access, and disposal. 

Balancing compliance requirements with operational efficiency is a delicate task. Organizations must navigate legal obligations while optimizing data utilization. 

5. Data Migration Challenges

Transitioning from legacy systems to new platforms can be difficult with accumulated data. Migrating historical records requires meticulous planning and execution. 

Data migration efforts become time-consuming and error prone. Ensuring data integrity during the transition is crucial to prevent disruptions in healthcare operations. 

To ensure a successful and non-disruptive data migration, it is crucial to select a trusted vendor that can quickly and effectively migrate large volumes of data and that can ingest the myriad of record types found in healthcare organizations. 


To sum up, uncontrolled non-clinical data growth creates major challenges in storage, redundancy, governance and security that can impede operations and compliance if left unchecked.

VNEXT Group and Archive360 address these obstacles head-on with their joint Microsoft Azure-powered solution. By centralizing oversight and automating workflows, healthcare organizations can streamline data to simplify governance, reduce costs and support strategic priorities – all while enhancing patient care.

Contact us to take control of your swelling non-clinical data reserves and turn them into a true organizational asset. 


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