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Six Tips for Better Productivity With Microsoft OneNote

Are you looking for ways to enhance your productivity, stay organized, and make the most of your time? Look no further, as Microsoft OneNote has got you covered! OneNote is an incredibly versatile tool that helps you manage projects, collaborate with team members, and keep track of your ideas, all in one place.

In this blog post, we’ll share top productivity tips for using Microsoft OneNote to streamline your workflow, stay organized, and become more efficient. Whether you’re a student, professional, or just someone looking to improve your daily routine, these tips will help you get the most out of OneNote and its powerful features.

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Organize your notes, collaborate with your team by using Microsoft OneNote

As part of the Microsoft Office Suite, OneNote is a powerful digital note-taking tool that can help you capture your ideas, remember upcoming tasks, and organize your to-do lists. What makes OneNote so perfect is it is such a flexible tool that you can use it to embed Excel sheets in your notes, take meeting notes, pull text out of images, create, and share your shopping list, and much more.

Master the keyboard shortcuts

One of the easiest ways to save time in OneNote is by using keyboard shortcuts. By memorizing a few key combinations, you can quickly perform your most frequent tasks. For example, create a new page, searching for a specific term, or formatting your notes. Here are some of the most useful shortcuts:

Ctrl + N: Create a new page

Ctrl + E: Search your notes

Ctrl + B: Bold selected text

Ctrl + I: Italicize selected text

Ctrl + 1, 2, or 3: Apply Heading 1, Heading 2, or Heading 3 styles

There are many other shortcuts to explore! Take some time to learn the ones that will be most useful to you.

Customize your OneNote space

OneNote offers a range of customizable options that can help you organize and personalize your notebook. For example, you can create a notebook that’s specific to a project or topic and customize its sections and pages to suit your needs. You can also choose from a variety of page templates, such as meeting notes, to-do lists, or project outlines, to make your note-taking more efficient. To customize your notebook, click on the View tab in the OneNote ribbon and select Notebook Options. If you are curious to know more on how make your navigation within the tool seamless and productive, check out this support article for more guidance.

Never type again: OneNote’s image text extraction tool

Another feature of OneNote is the ability to pull text out of images. Let’s say you’re at a conference, and you snap a photo of a presentation slide. OneNote can extract the text from the image and turn it into editable text. This way, you can quickly copy and paste the text into your notes. No more wasted typing it out manually! Click here to watch an educational video with an easy-to-follow tutorial by Chris Menard, a Microsoft Certified Trainer (MCT). 

Use tags to organize your notes

If you need to categorize your notes by topic, importance, or status, you can use tags to quickly identify and locate specific items. OneNote provides a range of pre-defined tags, such as Important, To-Do, or Question, that you can use or modify to fit your needs. You can also create your own custom tags and assign them to specific items. To use tags, select the text or item you want to tag, right-click, and choose the desired tag from the menu.

Embed Excel sheets for effortless notetaking

Last but not least, with OneNote you can also embed Excel sheets in your notes. Imagine you’re in a meeting, and your boss is presenting some data on an Excel sheet. Instead of jotting down notes on paper or in a separate document, you can embed the Excel sheet directly into your OneNote page. By doing this, you can take notes and refer to the data simultaneously. When you’re done, you can share the entire OneNote page with your team, and they’ll have all the information they need in one place.

Access Your Notes on Multiple Devices

OneNote’s cross-platform compatibility ensures that you can access your notes from any device, including smartphones, tablets, and laptops. With the OneNote, you can sync your notes across devices, ensuring you always have access to your most up-to-date information.

It’s time to take your collaboration journey to the next level!

In conclusion, as a trusted Microsoft Partner, we understand the importance of maximizing the value of your Microsoft investment. That’s why we are dedicated to providing you with the best productivity tips and tools available. Our goal is to help you unlock the full potential of all Microsoft technologies and applications you already have.

With our expert guidance and support, you can streamline your workflow, improve communication, and ultimately, achieve your business objectives more efficiently. Let us help you succeed with OneNote – contact us today to learn more!


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